Metadata Usage Guide

Metadata Usage Guide

HEADER
Title The Leslie Jones Photography Collection
Contributor Boston Public Library (Image and Metadata Provider); Stephen J. Stose (Digital Library Developer)
Date of Revision 2013-06-01
Identifier www.lesliejonesphotography.com
Description The photography collection is a collection of glass plate images stored in the Boston Public Library. These glass plate images have been digitised and metadata has been assigned to describe each image as a surrogate for each glass plate negative.
CREATOR
Name of Term creator
Label Creator
Term URI http://purl.org/dc/terms/creator
Defined By http://dublincore.org/documents/dcmi-terms/#terms-creator
Source Definition An entity primarily responsible for making the resource.
Mandatory or Optional Optional
Repeat (yes or no)? Yes
DC Encoding Scheme(s) ULAN or LOC
Comments Many images in the BPL collection may not have a known creator, thus this is an optional element.
Best Practice Use ULAN or LOC name authorities when possible.
Example Values <dc:creator>Jones, Leslie, 1886-1967 (photographer)</dc:creator>
PUBLISHER
Name of Term publisher
Label Publisher
Term URI http://purl.org/dc/terms/publisher
Defined By http://dublincore.org/documents/dcmi-terms/#elements-publisher
Source Definition The institution or organisation primarily responsible for making the resource available to the public.
Mandatory or Optional Optional
Repeat (yes or no)? Yes
DC Encoding Scheme(s) ULAN or LOC
Comments --
Best Practice Use ULAN or LOC name authorities when possible
Example Values <dc:publisher>Boston Public Library, Print Department</dc:publisher>
IDENTIFIER
Name of Term identifier
Label Identifier (BPL Accession Number)
Term URI http://purl.org/dc/terms/identifier
Defined By http://dublincore.org/documents/dcmi-terms/#terms-identifier
Source Definition An unambiguous and unique reference to the resource within a given context.
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) --
Comments This is also the name of the image file (e.g., 08_06_000001.jpg).
Best Practice Use 08_06_000001, 08_06_000002 etc.
Example Values <dc:identifer>08_06_000001</dc:identifier>
SUBJECT
Name of Term subject
Label Subject Series
Term URI http://purl.org/dc/terms/subject
Defined By http://dublincore.org/documents/dcmi-terms/#terms-subject
Source Definition The topic of the resource. Keywords describing the resource.
Refines --
Refined By Subject Series (Sub-category)
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) BPL created category
Comments There are 23 top-level subjects, most with Sub-category refinements, some without. In form [Parent : Chile] i.e., [Subject : Subcategory] (this term is the Parent). These have been encoded within web form with drop-down menus. As parent, no child mentioned here.
Best Practice Each image has one and only one term assigned
Example Values <dc:subject>Accidents</dc:subject>
SUBJECT (SUB-CATEGORY)
Name of Term subject
Label Subject Series (Sub-Category)
Term URI http://purl.org/dc/terms/subject
Defined By http://dublincore.org/documents/dcmi-terms/#terms-subject
Source Definition The topic of the resource. Keywords describing the resource.
Refines Subject Series
Refined By --
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) BPL created category
Comments There are 103 child-level subjects, each classified as a child of the parent Subject Series (see above). In form [Parent : Child] i.e., [Subject : Subcategory] (this term is the child). These have been encoded within web form with drop-down menus. As a child, both the terms mentioned here.
Best Practice Each image has one and only one term assigned. Must correspond to Subject Series parent (above).
Example Values <dc:subject>Accidents : Auto</dc:subject>
TGM HEADINGS (KEYWORDS)
Name of Term tgm_headings
Label TGM Headings (Keywords)
Term URI http://purl.org/dc/terms/subject
Defined By http://dublincore.org/documents/dcmi-terms/#terms-subject
Source Definition The topic of the resource. Keywords describing the resource.
Mandatory or Optional Mandatory
Repeat (yes or no)? Yes
DC Encoding Scheme(s) TGM (Thesaurus of Graphic Materials) from http://www.loc.gov/rr/print/tgm1/ia.html.
Comments These function as keywords
Best Practice Use as many terms as applicable to describe image.
Example Values <dc:subject>Air Pilots</dc:subject>
NAME HEADINGS
Name of Term name_headings
Label Name Headings
Term URI http://purl.org/dc/terms/subject
Defined By http://dublincore.org/documents/dcmi-terms/#terms-subject
Source Definition Name headings are significant people, events or institutions that occur in the image.
Mandatory or Optional Optional
Repeat (yes or no)? Yes
DC Encoding Scheme(s) ULAN or LOC Name Authority
Comments --
Best Practice Use as many terms as applicable.
Example Values <dc:subject>Roosevelt, Theodore, 1858-1919</dc:subject>
TITLE-DESCRIPTION
Name of Term title_description
Label Title-Description
Term URI http://purl.org/dc/terms/title
  http://purl.org/dc/terms/description
Defined By http://dublincore.org/documents/dcmi-terms/#terms-title
  http://dublincore.org/documents/dcmi-terms/#terms-description
Source Definition Transcription from the sleeve of the glass plate, or added separately by BPL archivist.
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) --
Comments This serves as a title (for each web node), but also the description of each image. If there is no title, then “[no title]” is to be used instead.
Best Practice Copy the inscription exactly as found written in pencil, errors in grammar and spelling included.
Example Values <dc:title>Heater explodes in Watertown.</dc:title>
  <dc:description>Heater explodes in Watertown.</dc:description>
DATE
Name of Term date
Label Date
Term URI http://purl.org/dc/terms/created
Defined By http://dublincore.org/documents/dcmi-terms/#terms-created
Source Definition Date of the creation of the resource.
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) ISO 8106
Comments The date is inscribed on the sleeve to the glass plate image, or has been added by the BPL archivist.
Best Practice
Example Values <dc:date>1914-01 (approximate)/</dc:date>
  <dc:date>1919-1935 (approximate)</dc:date>
  <dc:date>1919-01-18</dc:date>
TYPE
Name of Term type
Label Type
Term URI http://purl.org/dc/terms/type
Defined By http://dublincore.org/documents/dcmi-terms/#terms-type
Source Definition The nature or genre of the resource.
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) CDMITYPE (DCMI Type vocabulary: http://dublincore.org/documents/2000/07/11/dcmi-type-vocabulary/)
Comments Most in the Leslie Jones Collection are of type “Still Image”.
Best Practice Use yyyy-mm-dd, if available; if not use yyyy-mm, if available; if not, use yyyy. All of these may be qualified by the addition of “(approximate)” or “(questionable)” (not in quotes). If a date range, use date range must be followed by “(approximate)”.
Example Values <dc:type>Still Image</dc:type>
EXTENT
Name of Term format_extent
Label Extent
Term URI http://purl.org/dc/terms/format
Defined By http://dublincore.org/documents/dcmi-terms/#terms-format
Source Definition The dimensions of the physical resource (i.e., the glass plate) the image represents.
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) --
Comments This field describes the dimensions of the physical resource (glass plate): Most are 4 x 5 in. OAI-PMH does not allow for use of Dublin Core qualified, so "dc.format" is used for "dc.format.extent".
Best Practice See example value for exact specification (spacing, punctuation important).
Example Values <dc:format>4 x 5 in.</dc:format>
MEDIUM
Name of Term format_medium
Label Medium
Term URI http://purl.org/dc/terms/format
Defined By http://dublincore.org/documents/dcmi-terms/#terms-format
Source Definition The resource’s physical medium. That is, the medium defining the instantiation of the physical resource.
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) --
Comments This field describes the medium of physical resource: Most are “1 negative : glass, black & white”, some are “1 negative : film, black & white”. OAI-PMH does not allow for use of Dublin Core qualified, so "dc.format" is used for "dc.format.medium".
Best Practice See example value for exact specification (spacing, punctuation important).
Example Values <dc:format>1 negative : glass, black & white</dc:format>
GENRE
Name of Term format_genre
Label Genre
Term URI http://purl.org/dc/terms/format
Defined By http://dublincore.org/documents/dcmi-terms/#terms-format
Source Definition The format of the physical resource, in terms of its genre.
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) --
Comments This field describes the genre of physical resource: Most are “Glass negative”, some are “Glass positive”; “Film negative”; “Film positive”; OAI-PMH does not allow for use of Dublin Core qualified, so "dc.format" is used for "dc.format.genre".
Best Practice See example value for exact specification (spacing, punctuation important).
Example Values <dc:format>Glass negative</dc:format>
RIGHTS
Name of Term rights
Label Rights
Term URI http://purl.org/dc/terms/rights
Defined By http://dublincore.org/documents/dcmi-terms/#terms-rights
Source Definition Information about rights held in and over the resource.
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) A statement of copyright, using the © indicator.
Comments --
Best Practice Use, for instance: “Copyright © Leslie Jones”.
Example Values <dc:rights>Copyright © Leslie Jones</dc:rights>
LICENSE
Name of Term license
Label Licence
Term URI http://purl.org/dc/terms/rights
Defined By http://dublincore.org/documents/dcmi-terms/#terms-rights
Source Definition Information about rights held in and over the resource.
Mandatory or Optional Mandatory
Repeat (yes or no)? No
DC Encoding Scheme(s) Creative Commons.
Comments Examples of such licenses can be found at: http://creativecommons.org/licenses/.
Best Practice The kinds of licenses have been specified on the website above. For the Leslie Jones Collection, all images are licensed with: “Attribution-NonCommercial-NoDerivs 2.0 Generic”. OAI-PMH does not allow for use of Dublin Core qualified, so "dc.rights" is used for "dc.rights.license".
Example Values <dc:rights>Attribution-NonCommercial-NoDerivs 2.0 Generic</dc:rights>